Privacy Policy

Last Updated: 9/12/2025

Welcome to the South Metro Radio Club a CB/GMRS/Amateur Radio Club (the “Club”). We are committed to protecting your privacy and handling your personal information with care and respect. This Privacy Policy explains what information we collect, how we use it, and your rights regarding that information.

1. Information We Collect

We collect information that you voluntarily provide to us, which may include:

Contact Information: Your name, call sign, email address, phone number, and mailing address when you register for membership, an event, or sign up for our newsletter.
Club Communications: Messages you send to us via email, contact forms, or through our club’s repeater network.
Technical Data: Your IP address, browser type, and pages you visit on our website, collected through standard logging practices. This helps us maintain site security and improve user experience.

2. How We Use Your Information

Your information is used solely for the purposes of running our club and serving our members. We use it to:

Process your membership and manage your account.
Communicate with you about club news, events, meetings, and emergency preparedness drills.
Send you important operational updates (e.g., repeater status, net schedules).
Respond to your questions and comments.
Ensure the security and integrity of our club operations.

3. How We Share Your Information

We value your privacy. We do not and will not sell, rent, or lease your personal information to third parties for marketing purposes.

Your information may be shared in the following limited circumstances:

With Your Consent: We may publish your name and call sign in a public membership roster unless you explicitly opt-out.
For Legal Reasons: If required by law, regulation, or legal process.
Club Leadership: Essential information is shared with trusted club officers and volunteers solely for conducting official club business.

4. Data Retention

We will retain your personal information only for as long as necessary to fulfill the purposes outlined in this Privacy Policy, comply with our legal obligations, and resolve disputes.

5. Your Rights

You have the right to:

Review the personal information we have about you.
Correct any inaccurate or incomplete information.
Request deletion of your personal information, subject to certain legal exceptions.
Opt-out of non-essential communications, such as our newsletter.

To exercise any of these rights, please contact us using the information below.

6. Cookies and Tracking

Our website may use “cookies” (small data files stored on your device) to enhance functionality and analyze site traffic. You can adjust your browser settings to refuse cookies, but this may limit your experience on our site.

7. Children’s Privacy

Our website and services are not directed at individuals under the age of 18. We do not knowingly collect personal information from children.

8. Changes to This Policy

We may update this Privacy Policy periodically. The updated version will be posted on this page with a revised “Last Updated” date. We encourage you to review this policy occasionally.

9. Contact Us

If you have any questions or concerns about this Privacy Policy or our data practices, please contact our Club Secretary at:
Email: [secretary@yourclub.com]
Mail: [Club Mailing Address]

73,
The South Metro Radio Club Leadership Team